One month, closed.
This is the Command Center a client sees during a monthly close: a fictional 412-student school on Day 6 of an 8-day May close. Click every tab. Approve the open items. Everything you see is the output of one monthly cycle.
Close scorecard
Close calendar · May 2026
| Day | Task | Owner | Status |
|---|---|---|---|
| Day 1Jun 2 | Statements and exports received; bank + card ingestion; reconciliations drafted6 bank accounts, 1 AMEX program · 310 transactions | EduCents | Complete · Jun 2 |
| Day 2 | Card coding by rule; receipt chase list issued; exception queue populated | EduCents | Complete · Jun 3 |
| Day 3 | Client exception review (15 items) | M. Rivera, CFO | 12 of 15 cleared |
| Day 4 | Recurring journal entries drafted with support attached14 JE families: payroll allocation, benefits, prepaid amortization, depreciation, clearing sweeps, accruals | EduCents | Complete · Jun 5 |
| Day 5 | JE approval and posting; card allocation entry | M. Rivera, CFO | 3 JEs awaiting approval |
| Day 6Today | Budget vs actual by school and program; variance narratives drafted; program P&Ls | EduCents | Drafted · in your queue |
| Day 7 | CFO narrative edits and approval; grant tracker refresh | M. Rivera, CFO | Upcoming |
| Day 8Jun 10 | Board packet assembled; CFO memo finalized; sign-off logged; Evidence Vault archived | Both | Upcoming |
How this works
Your team drops the files
Bank and card statements, QuickBooks exports, payroll register. About 15 minutes on Day 1. No new systems, no credentials handed over.
Controlled automation does the heavy lifting
Matching, coding, drafting, tie-outs. Every output carries its source reference so any number can be traced in one click.
A named human approves everything
Nothing posts, and nothing leaves for the board or the auditor, without a person signing it. The log keeps the receipts.
Your team would review about 15 items. The system does the rest, with proof.
In this sample month, the system matched and coded 294 of 310 transactions automatically, and the whole close asked the CFO for 15 decisions, each queued with a recommendation attached. Nothing posted without a named approval. Those are design targets we hold the service to, shown here on fictional data.
What this system never does without you
- Move money. No payments, no transfers, no payroll approvals, ever.
- Post a journal entry without a named human approval.
- Submit grant drawdowns to any funder portal.
- Send anything to your board, your auditor, or your authorizer.
- Make accounting policy judgments: capitalization, revenue recognition, write-offs stay human.
Want your close to run like this?
It starts with a Close Blueprint: $2,500 to $5,000, two to three weeks, and you keep the Close Operating Manual either way. FY27 just started; the first close of the year sets the tone for all twelve.
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